Background on Southbridge Public Schools:

Southbridge Public Schools serve approximately 2,200 students in six schools. The district is presently undergoing extensive turnaround at all levels, with the assistance of the Massachusetts Department of Elementary and Secondary Education. This creates unique opportunities for teachers and students. One example is a recently announced, long-term partnership with the University of Connecticut to develop Southbridge Schools to be a national demonstration site for successful implementation of PBIS strategies. Additionally, our district is the recipient of a number of significant grants that are allowing us to creatively redesign Secondary School, curriculum enhancements, improved culture and climate and afterschool opportunities for students. If you feel strongly about improving the educational experience for students and have a commitment to social justice, Southbridge Public Schools welcomes you.

More information about the district’s turnaround efforts can be found here.

Job Description:  

The Central Registration Welcome Center Secretary job is responsible for greeting all visitors coming in to register students for school.  The Central Registration Welcome Center Secretary will also assist the District with special projects. This role is multifaceted and integral part of supporting students and families new to the district affording them access to services. Additionally, the Central Registration Welcome Center Secretary will act as a liaison between the central registration office and the schools.   

Responsibilities:  

• Meet and greet all visitors entering into the Central office in a friendly and professional manner
• Register/Enroll new students:
  • Perform data entry into student information system
  • Review and finalize data and reports
  • Obtain supporting documentation
  • Research errors and completes processes
• Implement SPS registration procedure:
  • Provide intake with every new family
  • Meet with parents/guardians concerning current family living situations, custodial restrictions and other confidential information.
  • Provides information to parents about the resources available throughout the school system and community
• Manage pre-school registration in conjunction with Office of Student Services
• Provide information concerning school policies, procedures, actions, activities and schedules as appropriate
• Ensures that all policies and procedures related to central registration are implemented with fidelity
• Support the District with Special Projects on an as-needed basis under the direction of the Administrative Assistant for the Office of Student Support Services
• Prepare and maintain related records, files and logs
• Perform all other duties as required

Knowledge & Experience: 

• Proficient in English and Spanish languages
• Experience with Student Information Systems; but will train
• Able to learn about registration and data reporting policies and procedures
• Modern office practices, procedures and use of equipment
• Record-keeping techniques
• Health and safety regulations
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy
• Telephone techniques and etiquette

Qualifications: 

• Associate Degree and at least two years of experience working in a public school system preferred
• Bilingual
• Experience working with online systems and database, student information systems preferred

Equal Opportunity Employer

It is the policy of the Southbridge Public Schools pursuant to Federal and Massachusetts laws not to discriminate against individuals on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation or disability, the administration of its educational programs, activities, or employment policy.